When you create a Contract In, it will add either the full release if you selected “All Tracks” or just the specific tracks you selected.
If you have any more instances of the track/release (such as a streaming edit version, in house compilation or a single version), you will need to add it to this Contract In so that it is accounted for when you generate a statement.
If the Auto Add Bundled Tracks setting is set to “Yes” (covered here, number 17.), instances of the track linked via the Bundle Builder/Copy tool will automatically be pulled through & marked as In House.
Make sure you always check this when setting up a Contract In & ensure it’s tagged properly as Standard/In House.
At the bottom of the Contract Details page, you will see the section relevant to the releases/tracks on the contract, as pictured above.
1 - Releases
This section allows you to add full releases to the Contract In.
Important - you should only do this in instances where the same deal applies to all tracks on the Contract In. If you have a featuring artist on some tracks, for example, you should create a standalone Contract In that details both licensors.
2 - Tracks
This is where you can check and add single tracks to a Contract In.
3 - Add Track
Depending on whether 1. or 2. is selected, this will either display as “Add Release” or “Add Track”.
When you click “add track”, it will open up the search box. Simply search the track name, select the instance you’d like to add, then press Save. The In House License tick box allows you to mark the track's rate as In House, which we’ll cover next.
4 - Rate
The rate references which royalty rate this instance of the track will be referenced from, either the “Physical & Digital Sales” field or the “In House Sales & Expenses” field.
If no statements have been generated on this contract, you are able to update the status by clicking on the text for each track. You will be prompted by this screen & you can select the relevant rate.
5 - Locked/Delete
This field indicates whether the track/release has been accounted for already.
If there’s a padlock through it, it means it’s already been included on a statement & cannot be removed. If there’s a red cross, it can be clicked to remove the instance of track/release from the Contract In.